Administrative and Fiscal Assistant
Old Dominion University
Norfolk, VA
Full-time
Administration / Clerical
Posted on April 23, 2024
Posting Details
Posting Details
Working Title
Administrative and Fiscal Assistant
Position Number
01316A
Department
CENTER FOR BIOELECTRICS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
The chief objective of the position is to provide administrative and fiscal support to the director, faculty, and other researchers of the Center for Bioelectrics.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of financial budgeting and/or accounting/general ledger experience.
Working knowledge of generally accepted accounting principles and their application to fund accounting.Working knowledge in using automated financial systems.Working knowledge of office management procedures and equipment.Some knowledge of basic statistics.
Considerable office management, clerical, and data entry skills.Effective oral and written communication skills.Demonstrated ability to work with a variety of constituents employing excellent interpersonal communication skills.Demonstrated ability to analyze, research and compile complex data and develop compile summaries from a variety of fiscal reports.
Demonstrated ability to exercise judgment and interpret administrative policies and procedures.
Demonstrated ability to review, summarize, prioritize, and expedite daily work issues within efficient time frames.Demonstrated ability to use a variety of PC-based word processing and spreadsheet software such as MS Excel, MS Access, MS Word, to record, reconcile, monitor and report data.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Some related work experience in budgeting and/or financial accounting/general ledger performing complex and comprehensive fiscal review and reporting.Some experience in office management procedures.Some related experience in budget, procurement, and acquisition.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable experience in a higher education environment.Experience working in a scientific laboratory setting.Considerable experience using Commonwealth Accounting Reporting System (CARS).Some experience using Banner.Demonstrated knowledge of ODU and ODURF procedures and regulations, including procurement, facilities management, human resources, travel, IT, etc.
BS degree in Accounting or related field or equivalent combination of education and experience.
CPA desirable.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
This is an on-campus position.
Annual Salary/Hourly Rate
Salary range between $ - 31,886 - $45,000
Posting Detail Information
Job Requisition Number
S02524
Job Open To
General Public
Open Date
01/22/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
None
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Administrative and Fiscal Assistant
Position Number
01316A
Department
CENTER FOR BIOELECTRICS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
The chief objective of the position is to provide administrative and fiscal support to the director, faculty, and other researchers of the Center for Bioelectrics.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of financial budgeting and/or accounting/general ledger experience.
Working knowledge of generally accepted accounting principles and their application to fund accounting.Working knowledge in using automated financial systems.Working knowledge of office management procedures and equipment.Some knowledge of basic statistics.
Considerable office management, clerical, and data entry skills.Effective oral and written communication skills.Demonstrated ability to work with a variety of constituents employing excellent interpersonal communication skills.Demonstrated ability to analyze, research and compile complex data and develop compile summaries from a variety of fiscal reports.
Demonstrated ability to exercise judgment and interpret administrative policies and procedures.
Demonstrated ability to review, summarize, prioritize, and expedite daily work issues within efficient time frames.Demonstrated ability to use a variety of PC-based word processing and spreadsheet software such as MS Excel, MS Access, MS Word, to record, reconcile, monitor and report data.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Some related work experience in budgeting and/or financial accounting/general ledger performing complex and comprehensive fiscal review and reporting.Some experience in office management procedures.Some related experience in budget, procurement, and acquisition.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable experience in a higher education environment.Experience working in a scientific laboratory setting.Considerable experience using Commonwealth Accounting Reporting System (CARS).Some experience using Banner.Demonstrated knowledge of ODU and ODURF procedures and regulations, including procurement, facilities management, human resources, travel, IT, etc.
BS degree in Accounting or related field or equivalent combination of education and experience.
CPA desirable.
Conditions of Employment
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
This is an on-campus position.
Annual Salary/Hourly Rate
Salary range between $ - 31,886 - $45,000
Posting Detail Information
Job Requisition Number
S02524
Job Open To
General Public
Open Date
01/22/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
None
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
